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                                                               Technical Writing

Aim and purpose

The aim of this paper is to describe attributes of an effective set of instructions for burning a CD in Windows media Player. In the present digital generation, people opt to use audio data in portable formats such as MP3, MP4 and digital video formats. The instructions can only be successful if the reader is able to copy music in a CD and burn them correctly. This is the fundamental aim of the instructions. The instructions focus on one major theme: ‘How to burn a CD successfully’.

Steps

 

Steps of Burning CDs

Step1

Open Window media Player

Step 2

Click on the tab labeled Burn

Step 3

Select Audio CD

Step 4

Check to make sure that your computer is connected to the drive you want to use for recording the CD.

 

Step 5

Avail a blank CD R

Step 6

Insert the CD into the CD/DVD drive.

Step 7

Open the Burn interface in media player

Step 8

Click on the Burn button on the navigation bar

Step 9

Select the type of the CD under tasks option.

 

Step 10

Set the burning speed

Step 11

Select the music from the file location and copy to CD

Step 12

Label the CD by name

Step 13

Burn the CD

Step 14

Observe the burning process, when the CD drive ejects the CD, reinsert.

Step 15

When you receive message “ Burning completed successfully”, test the music.

 

Intended readers for the instructions

The instructions target any user who has access to electronic devices such as computers, iPod tablet and music enabled portable phone. The present generation consists of people who love digital music players. The instructions target such readers because they are able to understand the technical terms of digital music as well as digital information management. The instructions require basic knowledge in information technology and computer literacy. There is another class of users of these instructions, who belong to other fields of study but love listening to music at work place or in their personal cars. Users who are in the field of information systems are familiar with every section of the instruction; hence to them, it will be the easiest task. They are most likely going to be the largest number of those who will use the instruction.

Scope and organization of the instructions

The instructions are not complex, but are written in simple language for any ordinary reader. However, there is no translation to other languages; it is exclusively useful to English readers (Anderson 39). The instructions exist in a video format and users can find them on http://www.youtube.com/watch?v=dK_yLzkA7ho. It means they are accessible across the global domain.

Ways to use the instructions effectively

Readers can use the instructions properly by reading and acting concurrently. This is because of accurate memory and also to enable the readers to perform reverse actions whenever they perform errors (Markel 43). Users have to make sure the CDs they are using are blank and in proper working conditions. At the end of the burning process, the user can test the music in the CD and confirm if they are playing and in the right quality.

Reasons for following the instructions

The instructions can serve readers better because they have good demonstration on video. Unlike other written instructions, this set has text and graphical representation of real CD burning scenario. It predicts to the reader a picture of what to expect out of the instruction.

Conventions used (abbreviations, etc.)

Here is a list of abbreviations used in the instructions:

I.T. –Information Technology

DVD-Digital Video Data

CD-Compact Disc

USB-Universal Serial Bus

Safety information

This set of instruction requires users to store the CDs in safety. The users should be aware that CDs and any other digital storage devices do not need exposure to extreme physical forces such as heat, pressure and wet environments. Safety storage rules have to be observed for the CD.

Situational Analysis

Describe the ideal or target location where your readers are likely to use your instructions.

The reader should test the CD on the device where he or she intends to use it more often. This is because there are some devices that may not permit the CD to play in the format in which the music files exist. Failure to the successful play, the reader can burn it in another format.

 

 

Works Cited

Markel, Mike. Technical Communication, London: Bedford/St. Martin’s, 2012.

Anderson, Paul. Technical Communication: A Reader-Centered Approach, New Delhi: Cengage Learning, 2010.